Think your bookkeeper might be stealing from you? Get The Book →
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36 Case Files, Organized By Where
The Theft Happens

Every scheme is presented the way a investigative bookkeeper actually finds it — on the documents. Here’s a look at five of the recreated exhibits, then the full table of contents.

Exhibit A

The Mismatched Vendor Check

Two checks for the same amount, issued the same day — one to the real vendor, one to a look-alike name the bookkeeper controls. The P&L looks balanced; the bank account doesn’t.

CHECK NO. 1042 DUPLICATE
PAY TO THE ORDER OF Jones Windows
AMOUNT $4,200.00
DATE 03/14/2021
MEMO Window repair — March
PETTY CASH VOUCHER
DATE 03/22/2021
AMOUNT $875.00
PURPOSE Office supplies
RECEIPTS ATTACHED NONE

Exhibit B

The Petty Cash Check

Replenishment requests with no receipts, rounded to a nice even number. A few hundred dollars a week, gone, and nobody reconciles the drawer.

Exhibit C

The Credit Card Statement

Personal charges buried among legitimate business expenses — gas, auto maintenance, and utilities on cards the owner never personally reviews.

CARD STATEMENT April 2021
FUEL — BUSINESS CARD $92.14
WEEKEND
AUTO MAINTENANCE $540.00
NO WORK ORDER
UTILITY PAYMENT $210.00
PERSONAL ADDRESS
DEPOSIT SLIP
CASH $1,600.00
CHECKS $800.00
TOTAL DEPOSITED $2,400.00
Sales log for the day: $3,100.00

Exhibit D

The Deposit Slip

A deposit slip that doesn’t match the day’s sales log. Cash is skimmed before it ever reaches the bank, and the difference vanishes into the gap.

Exhibit E

The Account-Flow Diagram

Money that moves sideways — from operating accounts to savings, maybe back and forth several times, then out to the bookkeepers personal account.

The Full File Index

Expand any section to see the specific schemes covered in each file range.

01Extra checks written for services not performed.
02Checks written to a bogus vendor, or with a bogus date.
03Checks written to a vendor different from the one presented to the owner.
04Checks written to vendors who don’t call to collect on a timely basis.
05Vendor invoices paid twice, bookkeeper pockets the duplicate payment.
06Checks written for more than the amount actually billed.
07Vendor payments posted to a Balance Sheet account — never hitting the P&L.
08Key contractor (family member) taking money not reported on a 1099.
09Petty cash isn’t set up correctly, so it’s never really reconciled.
10Petty cash / expense reimbursement is inflated.
11Redirecting client payments to a bogus bank account.
12Multiple or incorrect invoices sent to customers.
13Bookkeeper pockets cash taken as payment from clients.
14AR clerk inflates client charges to increase quarterly bonuses.
15Bookkeeper uses business credit cards as if they were personal.
16Hidden payments to staff’s personal credit cards and utilities.
17Gasoline cards — theft type 2.
18Auto/truck maintenance charges that aren’t what they claim to be.
19Credit card refunds that never make it back to the company.
20Bookkeeper takes cash out of deposits made at the bank.
21Deposits are never actually made to the company bank account.
22Moving money from a business savings account to cover a deficient operating account.
23Moving money from the business owner’s personal savings account.
24Ghost employees on the payroll.
25Bookkeeper writes an extra check to an employee.
26A final check written to an employee no longer with the company.
27Bookkeeper and another employee collude to share an unauthorized raise.
28The bookkeeper keeps raises allocated to other staff members.
29Bogus reimbursements added to paychecks.
30Changing the payroll “buckets.”
 
31Transfers between multiple bank accounts and/or companies.
32Property insurance claims misdirected.
33Additional insurance benefits added without owner knowledge.
34Arranging for an increased bonus or commission.
35“Divide and conquer” — and keep going.
Not every loss is theft — sometimes it’s the slow bleed of neglect.
• A case relayed by a CPA
• The cost of letting bad bookkeeping go unmanaged

The Theft Is Already Happening.
The Question Is Whether You'll Catch It.

Get all 36 case files — recreated documents, real schemes, and the warning signs to watch for — before your next bank statement arrives.

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See What's Inside

“36 Ways Your Bookkeeper Steals From You” includes — surprise! — descriptions of how theft is perpetrated and how to find the theft.  

The book is organized in eight sections:

  • Accounts Payable Theft (what you owe others)
  • Petty Cash Theft
  • Accounts Receivable Theft (what others owe your company)
  • Credit Card Usage Theft
  • Deposits Theft
  • Savings Account Theft
  • Payroll Theft
  • Sneaky Accounting Theft

Each section has multiple ways money can be grifted out of your company’s coffers.  Each type of theft has a description of how the theft is perpetrated, as well as how to find the theft and prevent it in the future.

Bookkeeper theft can be devastating to a small company.  Many times small companies are running strictly on current cash flow, especially when they are in growth mode.  To have money siphoned out of the company can put the company’s future at real jeopardy.

This book, as well as the follow-up books, “How to Hire and Manage a Bookkeeper” and “Blueprint for a Successful Pickpocket Bookkeeper” are also very helpful tools for businessmen who do not have the time to take classes in things like human resources and accounting.

Ms. Montgomery’s consulting firm was very small.  She worked mostly from referrals from CPA’s or other clients.  For her, in her small business, to have seen so much theft, statistically the occurrences of theft across the United States is enormous.

Protect you, your company and your family.  Spend a little time learning how to manage a key component of the infrastructure of your company — the financial sector.

You won’t be sorry.

Numbers don’t lie. People do.

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